The Institute for Defense Analyses (IDA) has an immediate career opening for a Supervisor, Control and Distribution. This opening is located at IDA’s Center for Computing Sciences in Bowie, Maryland (CCS). IDA offers a competitive salary, an excellent benefits package and a superior professional working environment. To the right individual, IDA offers the opportunity to have a major impact on key national programs while working on fascinating technical issues. #IDAjobs
1. Records and maintains the records of all received internal and external classified documents.
Screens incoming documents and materials for proper security markings.
Assigns log/accession numbers to all documents based on classification level.
Prepares and signs return receipts
2. Develops and maintains the document control database; enters and updates document information as required.
3. Provides assistance to technical and research staff members in locating and obtaining requested documents; assures that all documents being released contain proper security markings and that proper distribution procedures are followed.
4. Maintains inventories of classified documents and materials.
Tracks down old or missing documents and reconciles discrepancies.
Files un-circulated documents
Re-grades documents (all copies, pages, and paragraphs) as instructed.
Initiates destruction procedures for documents on a routine basis, or when instructed.
Coordinates the inventories of staff member’s classified holdings.
5. Coordinates and Administers tape copy requests.
Insures proper classification signage is displayed during video-teleconferences.
Oversees recording of conference sessions upon request.
Fulfills all tape copy requests, viewing of tapes by staff members, tape mail-outs via government courier procedures and archival storage of all tapes.
6. Facilitates Classified Library participation in all off-site conferences.
Directs the production of all conference abstract books, ensuring all items receive the proper classification markings.
Prepares database including information on all conference attendees to facilitate expedient labeling and tracking of conference folders.
Maintains 100% accountability of all conference folders at the end of each conference day; storing materials in the vault.
Coordinates the mail-out and/or destruction of all conference abstract books and conference participant notes in a timely manner.
7. Ensures proper distribution procedures are followed when classified documents are distributed internally via the Classified Records Information System (CRIS), and externally via CCS courier within the metropolitan area. Serves as a back-up courier on an as-needed basis.
8. Performs duties as Alternate COMSEC custodian.
9. Provides direction and guidance and schedules the work of other C&D staff.
10. Performs other duties as assigned.
High school diploma or equivalent.
Three or more years of responsible work experience handling classified documents and materials, comprehensive knowledge of relevant security directives. Supervisory experience desired.
Ability to communicate effectively both orally and in writing.
Ability to lift at least 50 pounds.
Ability to obtain and maintain required TS/SCI clearance with polygraph; Active TS/SCI clearance with polygraph, preferred.
U.S. Citizenship is required Ability to obtain and maintain a security clearance is required Equal Opportunity Employer
Relocation expenses are negotiable.
Internal Number: 1411
About Center for Computing Sciences
IDA (Institute for Defense Analyses) – a not-for-profit corporation headquartered in Alexandria, Virginia just outside Washington, DC – operates three Federally Funded Research and Development Centers (FFRDCs) in the public interest: the Systems and Analyses Center, the Science and Technology Policy Institute, and the Center for Communications and Computing.
Sponsors rely on IDA for dispassionate, fact-based, and scientifically rigorous research and advice to inform their decisions. Since 1956, IDA’s basic mission has remained unchanged – bring the best scientific, technical, and analytic talent to bear on issues critical to U.S. National security, in a research environment free of commercial or shareholder interests where objectivity and the public interest are foremost.
The work produced by IDA’s FFRDCs is characterized by unquestioned objectivity and high quality. Because of our unique relationship with our Government sponsors, IDA enjoys unusual access to highly classified and sensitive government and corporate proprietary information. We adhere to a strict regime for avoiding conflicts of interest. We are thus in the position of offering outsider perspectives on impor...tant issues with insider access to information.
Our diverse mix of professionals possesses expertise in a broad range of technologies and systems combined with deep knowledge of costs, policies, operations, and organizational matters. IDA continually renews and evolves its staff, integrating those newly educated in the latest advances in research with seasoned veterans of acquisition management, policy-making, and operational leadership roles in government and defense-related organizations. The exceptional creativity, determination, and commitment to service that IDA researchers bring to their work are the foundation of IDA’s excellence.