Based in greater Boston this creative dynamic architecture, interiors and planning firm of 70+ people is looking to expand its team. People are at the heart of the practice, including those the firm designs for and who they work with. The firm hires great people from a wide variety of backgrounds to reflect the communities they help craft, striving to create the kinds of environments where people can live their best lives.
The firm seeks a well-organized, detail oriented, tech savvy and collaborative individual to join our team as a full-time Business Manager.
As the Business Manager & part of the Operations & Administration group, you will work closely with the firm principals and project managers. You will be responsible for all daily and monthly business operations and accounting duties. The firm uses Deltek Vision for accounting and project management and will be migrating to Vantagepoint in the next 12 months.
Production of monthly, quarterly and annual financial reports & analysis, including budgets, forecasts, cash flow planning, and maintenance of the general ledger
Supervise (& perform as may be need) daily transactional accounting tasks including cash, AP, AR/billing and collections
Supervise staff accountant and other accounting team resources
Coordinate payroll related matters with Human Resources
Reconcile accounts including bank, credit card, customer, vendor, and work in progress
Coordinate and oversee the external financial statement review and tax planning process with external CPA
Coordinate and oversee outside professional resources related to ESOP and insurance
Oversee meeting of federal, local, and state government reporting requirements and tax filings
Serve as key Vision/Vantagepoint firm wide resource for other team members
Oversee project set up and project close out process
Seek to keep firm’s accounting and business process and procedures updated for efficiency, internal control, and safeguarding of digital financial records
Candidates who demonstrate the following will be considered:
Proven experience as a controller/office manager with 7+ years of accounting and finance experience
Bachelor’s degree in accounting preferred
Experience with budgeting and forecasting
Well versed in managing client billing & invoices, outside consultant costs, payroll, bank reconciliation, and cash flow planning
Highly organized with a strong attention to detail is a must, along with the ability to investigate and problem solve
Ability to operate independently with a sense of urgency & collaborate effectively
This is a project centric business and knowledge of project timekeeping and project accounting is important. Experience with systems such as Deltek Vision, Vantagepoint, InFocus, or Ajera is preferred.
Ability to handle multiple tasks simultaneously and work in a fast-paced environment
Ability to work under tight deadlines
Ability to collaborate with staff, vendors, other departments, and senior management
Understanding of profit & loss and estimates vs actual
Ability to work in a team environment
Mentor project managers on “Best Project Management Practices”
Telecommuting is allowed.
Internal Number: C110
About WinterView Group
WinterView Group is a Business Advisor & Consulting CFO to A&E firms. Position is with a client company