Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community.

Position Title: ITS Procurement Coordinator

School/Division: ITS Office of CIO (division)

Office: ITS - Office of the CIO

Full Time/Part Time: Full-Time

Description:

Reporting to the Director of ITS Financial Operations, the ITS Procurement Coordinator provides asset-related services to the Division of Information Technology Services and other academic and administrative units. These services include the specification, procurement (in collaboration with the Office of Financial Affairs), receiving, and disposal of university technology assets of every level, from end user computing equipment to highly technical infrastructure and networking components. The incumbent will work with all constituents to develop, refine, and implement strong controls around asset management.

Responsibilities include, but are not limited to:

Reviews all requests for purchases of technology goods and services to determine appropriate technology choices, sourcing methods, and compliance with law, regulations, policies, and procedures.
Coordinates with Information Technology Services units, Financial Affairs/Purchasing, and other campus partners to develop complex purchasing requests for proposal, bids, and sole sources on new equipment, replacements, and service/software renewals.
Plans and manages the periodic upgrades of major IT systems, ranging from desktop deployments to networking and infrastructure equipment – to include both procurement at the start of lifecycle and recycling at end of lifecycle.
Represents Information Technology Services on University-level technology implementation and innovation projects, and on various user groups, testing teams, and focus groups.
Documents, compiles, and reconciles all procurements and disposals to ensure each transaction is efficiently moved through the entire procurement process.
Works with the colleagues in ITS and Finance in the negotiation, approval, and oversight of purchase contracts, including serving as a backup liaison for technology procurement and contract matters.
Maintains and reviews daily and monthly procurement reports and reconciliation duties to verify payment of invoices.
Responsible for identifying issues, developing solutions, and streamlining business processes and policy.
Attends staff meetings and participates in training programs, seminars, classes.
Ensures excellent customer service.
Performs other related duties as assigned.

Qualifications:

Bachelor's degree required, technology-related field preferred.
Two or more years of professional work experience required within a higher education information technology environment.
Strong analytical, organizational and communication skills.
Excellent written and oral communication skills.
Exceptional customer service skills.

Preferred Qualifications:

Substantial experience evaluating and specifying all types of technology assets, ideally including highly complex infrastructure and networking equipment, complex software packages, and end-user computing equipment.
Two or more years of experience in purchasing, bidding, contracts, and business operations is strongly desired.
Experience operating in a high-stress, fast-paced environment focused on customer success and service to an academic institution is highly valued.
Superior proficiency with Microsoft Office products, including Word and Excel, is preferred.
Proficiency with ServiceNow is a plus.

EEO Statement:

Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law.

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About Hofstra University

Hofstra University is a nationally ranked and recognized private university in Hempstead, N.Y. that is the only school to ever host three consecutive presidential debates (2008, 2012 and 2016). At Hofstra, students get the best of both worlds. Our campus is a leafy oasis just a quick train ride away from New York City and all its cultural, recreational and professional opportunities. We offer small classes and personal attention, with the resources, technology and facilities of a large university. Students can choose from more than 160 undergraduate program options and 165 graduate program options in the liberal arts and sciences, education, health professions and human services, the Peter S. Kalikow School of Government, Public Policy and International Affairs, the Fred DeMatteis School of Engineering and Applied Science, the Frank G. Zarb School of Business, the Lawrence Herbert School of Communication, the Maurice A. Deane School of Law, the Hofstra Northwell School of Graduate Nursing and Physician Assistant Studies, and the Donald and Barbara Zucker School of Medicine at Hofstra/Northwell. Hofstra University is a dynamic community of more than 11,000 students from around the w...orld who are dedicated to civic engagement, academic excellence and becoming leaders in their communities and their careers.

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